Bulk Gift Card Generator for Shopify

Automates the bulk creation of Shopify gift cards through an Airtable interface, eliminating manual work, reducing errors, and improving efficiency, tracking, and partner collaboration.

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Shopify
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Client Details
Industry
E-Commerce
Project Duration
4 Days
Country
Switzerland
Team Size
28
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The Challenge

Before automation, Shopify required manual input for every gift card, making bulk creation inefficient and error-prone. Employees had to spend hours generating gift cards, leading to fatigue and mistakes. Tracking the total number and value of gift cards was also difficult, increasing financial discrepancies. Additionally, working with a third-party vendor required manually preparing and sending gift card files, delaying distribution and causing inefficiencies.

Our Solution

The solution was an Airtable-powered automation that streamlines the entire process. Employees can:

  • Select the number of gift cards needed and their values.
  • Define usage (internal or third-party) to set the correct gift card code prefix.
  • Set expiration dates and finalize the order with one click.

Once the request is submitted, an automation triggers that:

  1. Creates all gift cards instantly via Shopify API.
  2. Generates a CSV file with gift card codes.
  3. Uploads the file to Google Drive for easy access and partner distribution.
  4. Links the CSV to Airtable for seamless tracking.

A real-time Airtable dashboard displays:

  • The total number of gift cards created.
  • The total financial value of issued gift cards.
  • A direct link to the CSV file for immediate use.
Before Automation
3-5 hours / batch
Time spent on manual gift card creation
5-10%
Error rate in gift card details
Manual
Tracking gift card numbers and values
Delayed
Partner collaboration and gift card delivery
Limited
Financial tracking and reporting
After Automation
10 minutes / batch
Time spent on manual gift card creation
0%
Error rate in gift card details
Automated
Tracking gift card numbers and values
Instant
Partner collaboration and gift card delivery
Comprehensive
Financial tracking and reporting

Tools and Services used

Automation Preview

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Final Notes

This automation has transformed Shopify gift card management, eliminating manual work, reducing errors, and enhancing partner collaboration. With minimal effort, the company can now create and distribute gift cards at scale while ensuring accurate tracking and financial transparency.

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